Non-Union Health Benefits Procedure

Purpose statement

The Corporation of the Town of Oakville (town) provides comprehensive health benefits for non-union employees.

Scope

This procedure applies to the town health benefits that are provided to eligible non-union permanent full time active employees and to employees who elect to take early retirement, that meet the eligibility requirements of a specific benefit.

Procedure

This procedure outlines the health benefits provided to eligible employees, who are responsible for completing eligibility requirements, including the completion of appropriate forms in accordance with the non-union benefit guide.

Employees may be eligible to receive one or more of the benefits listed below:

1. Life Insurance
2. Major Medical
3. Dental
4. Accidental Death & Dismemberment (AD & D)
5. Reimbursements
6. Pregnancy & Parental Leave
7. Short Term Disability (STD)
8. Long Term Disability (LTD)
9. Early Retiree Benefits
10. Employed Past 65 Benefit Allowance

Applicable health benefits are paid in accordance with the current non-union carrier benefit booklet unless otherwise authorized by the Director of Human Resources;

Health benefits are effective the 1st of the month following 3 months completed service with the exception of :

• STD which is effective upon completion of the probationary period;
• Pregnancy top-up, which is effective for employees who have completed at least 24 months of continuous service.

Definitions

For pregnancy top-up and parental leave benefits, a “parent” includes:

• a birth parent;
• an adoptive parent (whether or not the adoption has been legally finalized); or
• a person who is in a relationship of some permanence with a parent of the child and who plans on treating the child as his or her own.

Responsibilities

Employee:

• Completes a Benefit Enrolment form for health benefits upon becoming a full time permanent non-union employee;
• Provides notification of any eligibility, beneficiary or personal information changes for all benefits.
• Confirms eligibility with the Pension and Benefits Administrator, finance department.

Human Resources & Finance (Payroll Division):

• Ensures compliance and interpretation of this procedure;
• Develops and communicates changes to this procedure;
• Provides benefit information and eligibility requirements to employees;
• Administers the benefits; including processing and payment.

CAO:

• Approves changes to this procedure.

Director of Human Resources:

• Communicates recommended changes and maintains the non-union benefits summary