Event Planning
Plan your event at one of our recreation facilities, parks or open spaces.
Thank you for your interest in the Town of Oakville’s municipal venues to host your special event.
What kind of event are you planning?
Get prepared
Event planning requires a lot of research and preparation. Please make sure you review the following information:
- Event Planning 101 (pdf)
- Event Planning Toolkit
- Before You Apply -(How to Permit) (pdf)
- A to Z: Event Planning Guidelines
- Event Rates and Fees
Please contact Special Events Services at events@oakville.ca with any questions you may have about planning your event.
Grants and sponsorships
Does your event need financial support? Check out these funding opportunities for special events.
- Celebrate Canada - Canadian Heritage
- Local festivals - Canadian Heritage
- TD Bank Community Funding
- Apply for a special events permit
Once you are prepared to submit your event request, please complete and submit the Special Event application form.
Browse our selection of Recreation and Culture facilities and submit a booking request using our user-friendly booking system on our Facility Rentals page.
Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.
Picnic areas in our parks can now be booked online! Browse available locations and submit a booking request using our user-friendly booking system on our Picnic Rentals page.
Advanced reservations for select picnic locations can be made online up to 45 days before the desired date of your booking.
If your picnic will include inflatables, rentals or catering, you must apply for an Outdoor Special Event permit.
Questions? Please call Facility Bookings at 905-815-2000 or email bookafacility@oakville.ca.
For information about planning a wedding ceremony in a town park, please visit our Weddings page.